Automate pre-employment
document collection
Seamlessly collect every document and form you need from each new starter or contractor during their online induction so nothing slips through the cracks.
With a single secure link users can upload licences, proofs of identity, certifications, medical clearances or any other files you request.
Automate compliance document collection
Tailor your inductions to collect different sets of documents. The platform prompts users, whether they are contractors, full-time employee, part-time workers or volunteers, to submit complaince documents.
For example, contractors can be prompted to upload trade licences, public liability and workers compensation insurance documents while full-time employees may be asked to submit first aid certificates, academic qualifications, police checks or other role-specific credentials.
You define exactly what is required for each induction.
Approve / reject
PROVIDED documents
Easily preview, accept or reject documents submitted by users during the onboarding process. Each file can be reviewed in-platform with status updates applied in just a few clicks, allowing you to maintain full control over what is approved.
Files are securely stored and linked to each user’s profile for easy future reference. This not only saves time but also helps ensure compliance with internal policies and regulatory standards.
Send out automated
user notifications
The system also monitors all uploaded documents for expiration, automatically notifying users to update them. This ensures compliance is maintained over time and that licences, certificates or insurance documents are always current without the need for manual tracking. Notifications can be customised to display your company details based on your organisation’s preferences, with reminders sent days or weeks before a document is due to expire.
Administrators can view upcoming expirations through a central dashboard, helping them stay ahead of compliance risks. Expired documents are clearly flagged.
