Incident Reporting

Reporting Incidents

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What Is Incident Reporting?

Incident reporting is a process of documenting and managing workplace incidents, such as work-related injuries, accidents, property damage, or a situation that could have led to an accident. This process involves capturing the details of the incident and submitting the information to a nominated individual for follow-up.

Any employee, including those who didn’t witness an incident, can prepare an incident report. Organizations that promote incident reporting and an open communication culture typically play a critical role in maintaining health and safety in the workplace.

What Is the Importance of Incident Reporting?

Organisations that encourage the spirit of incident reporting stand out from those who don’t; they also improve safety and create a sound and healthy working environment for workers to thrive. Adopting this culture in the workplace comes with many benefits, and below we’ve created the top five benefits of incident reporting.

1. Hazards and Threats Awareness

Any organizational threat poses a hazard, and workers are usually unaware of potential threats until an incident occurs. When an incident occurs in a company, they can carry out investigations to outline where things have gone or could have gone wrong. They can then take necessary measures to avoid these kinds of mistakes in the future. Doing so is significant for businesses associated with high risks, including construction, manufacturing, and mining. Knowing the possibility of these hazards makes every worker more active in identifying and dealing with them accordingly.

2. Saves Time and Resources

Annually some organizations lose close to$ 6 billion to workplace injury and property damages. You will also dedicate some time to attending to these incidents. Therefore, workplace accidents usually result in loss of time and resources, and by implementing incident reporting, you can anticipate and avoid most of these accidents to save time and resources that you could have spent fixing the damages.

3. Helps Protect Companies

A lack of incident reporting puts your business at risk of fine and imprisonment, especially if the law can establish that the incident was a breach of the country’s health and safety law. And also, without a detailed record of what actually happened, your company cannot protect itself well from undue lawsuits.

4. Aids in Continuous Improvement of Processes

Incidence reporting gives companies a clear direction of what they should focus on resolving. Organizations get insights into what procedures they should improve, change or eliminate. Their management can also adopt new policies and regulations to determine if these changes are efficient for security and quality. 

5. Boosts Overall Well-being

A healthy incident reporting culture shows that your company is concerned with your employees and customers’ safety. And that will ultimately encourage morale, productivity, teamwork, efficiency, and overall well-being and growth of your organization.

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Why setting up Incident Reporting feature of Induct For Work?

It is safe to say a company can win a lot by implementing strict incident reporting measures. For example, they can benefit from saving time and resources, the improved overall well-being of the company, and the continuous improvement of its processes. Therefore, employees should understand incident reporting and how to initiate it and be encouraged to prepare an incident report promptly. And since the process is repetitive, it can be time-consuming and daunting. 

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